How to Pay Employer Federal Taxes

You may also have to pay a penalty if you don’t show your employee’s SSN on Form W-2 or don’t provide correct information on the form. If you file Form 1040, 1040-SR, 1040-NR, 1040-SS, or 1041 for 2023, remember to attach Schedule H to it. Mail your return, by April 15, 2024, to the address shown in your tax return instructions.

You can also claim your mother or father as a dependent – your dependent parent doesn’t have to live with you. Otherwise, they must be related to you and live with you for more than half the year. If you can claim them as a dependent, then they qualify for purposes of a Head of Household filing status.

  1. Also, don’t consider cash wages that you pay to a household employee in excess of $7,000 as wages subject to FUTA tax.
  2. Therefore, for leave taken after March 31, 2020, and before April 1, 2021, the maximum amount of paid sick leave wages can’t exceed $5,110 for an employee for leave under (1), (2), or (3), and it can’t exceed $2,000 for an employee for leave under (4), (5), or (6).
  3. Estimated tax payments must be made as the tax liability is incurred by April 18, 2023; June 15, 2023; September 15, 2023; and January 16, 2024.
  4. Together with state unemployment tax systems, the FUTA tax provides funds for paying unemployment compensation to workers who have lost their jobs.
  5. Household employers that are tax exempt and don’t have to file a tax return (for example, churches that pay a household worker to take care of a minister’s home) may also file Schedule H by itself.
  6. Having a capable professional that can assist and share their expertise is often invaluable.

I’ve followed the suggested comments and entered the federal employment taxed I paid, by quarter, throughout FY-2020. The above article is intended to provide generalized financial information designed to educate a broad segment of the public; it does not give personalized tax, investment, legal, or other business and professional advice. Before taking any action, you should always seek the assistance of a professional who knows your particular situation for advice on taxes, your investments, the law, or any other business and professional matters that affect you and/or your business.

Can household employees qualify for tax credits?

An employer is required to begin withholding additional Medicare tax in the pay period in which it pays wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. For more information, see the Instructions for Form 8959 and Questions and Answers for the Additional Medicare Tax. If you report this way, be sure to include your household employees’ wages on your Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return. You turbotax household employee must notify your household employee about the EIC if you agreed to withhold federal income tax from the employee’s wages but didn’t do so because the income tax withholding tables showed that no tax should be withheld. Refundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021. Refundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2020, and before April 1, 2021.

You may have to pay an estimated tax underpayment penalty if you don’t pay your household employment taxes during the year. Total social security, Medicare, and federal income taxes. Cash wages include wages paid by check, money order, etc. Cash wages don’t include the value of food, lodging, clothing, transit passes, or other noncash items you give a household employee. However, cash you give your employee in place of these items is included in cash wages.

Let a small business tax expert do your taxes for you

Let a local tax expert matched to your unique situation get your taxes done 100% right with TurboTax Live Full Service. Your expert will uncover industry-specific deductions for more tax breaks and file your taxes for you. You can also file taxes on your own with TurboTax Premium. We’ll search over 500 deductions and credits so you don’t miss a thing. Keep in mind that you may not receive all of these forms depending on how much you earned, so carefully keep track of your earnings from each client to avoid underreporting income. Housekeepers who are considered employees should receive a W-2 form from their employers.

As a household employee, you pay taxes the same as if you work a regular job and receive a Form W-2. You use this to prepare and file your tax return on Form 1040. Properly setting up your household employees also allows you to take advantage of tax breaks and credit, such as the Dependent Care Flexible Spending Account (FSA) or the federal Child and Dependent Care Tax Credit that can help to cover some of the expenses. Additional filing requirements might include Federal Unemployment Tax (FUTA), State Unemployment Tax (SUTA), and Forms W-2 and W-3 for any federal withholding that you did during the year.

Self-employed caregivers

Noncash wages paid to household employees aren’t subject to social security taxes or Medicare taxes; however, they are subject to federal income tax unless a specific exclusion applies. Report the value of taxable noncash wages in box 1 of Form W-2 together with cash wages. Don’t show noncash wages in box 3 or in box 5 of Form W-2. 15 for more information on cash and noncash wages, and Pub. See the instructions for line 8c, earlier, for more information about qualified sick leave wages for leave taken after March 31, 2021, and before October 1, 2021.

Also, you’ll need to file Schedule H, Household Employment Taxes, with your individual tax return. If you paid state unemployment contributions late, use Worksheet 1 to figure the amount to enter on line 23. If you’re in a credit reduction state, use Worksheet 2 to figure the amount to enter on line 23.

You’re required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Additional Medicare Tax is only imposed on the employee. All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold. For more information on Additional Medicare Tax, go to

Include the cash wages you paid your parent for work in or around your home if both (1) and (2) below apply. Only employers located in Puerto Rico may complete the Spanish version of Form I-9 instead of the English version. Go to to get the English and Spanish versions of Form I-9 and their separate instructions. Workers you get from an agency aren’t your employees if the agency is responsible for who does the work and how it is done. A worker is self-employed if only the worker can control how the work is done. A self-employed worker usually provides their own tools and offers services to the general public in an independent business.

Paying payroll taxes

Cash wages include wages you pay by check, money order, etc. You may need to increase the federal income tax withheld from your pay, pension, annuity, etc., or make estimated tax payments to avoid an estimated tax penalty based on your household employment taxes shown on Schedule H, line 26. You may increase your federal income tax withheld by giving your employer a new Form W-4, or by giving the payer of your pension a new Form W-4P.

Generally speaking, house workers count as your employees if you control both the work they do and how they do it for a substantial chunk of their time. You must report any amounts you earn from housekeeping, whether you’re an employee or self-employed, and whether you earned a little or a lot. Also, if you are paid in cash, that is not a reason to underreport earnings or ignore paying taxes on that cash income. Household employees include housekeepers, maids, babysitters, gardeners, and others who perform household work in or around your private residence as your employee. Repairmen, plumbers, contractors and other business people who provide their services as independent contractors are not your employees. Household workers are your employees if you can control not only the work they do, but also how they do it.

Total cash wages subject to Additional Medicare Tax withholding. Go to the SSA’s Employer W-2 Filing Instructions & Information website at to learn about electronic filing. If filing electronically via the SSA’s Form W-2 Online service, the SSA generates Form W-3 automatically based on your Form(s) W-2.

Section 6011 requires you to provide the requested information if the tax is applicable to you. Section 6109 requires you to provide your identification number. However, if you paid state unemployment contributions late or you’re in a credit reduction state, don’t enter the smaller of line 19 or 22, as discussed next. You paid state unemployment contributions late if you paid any state contributions after the due date for filing Form 1040, 1040-SR, or 1040-SS (not including extensions). You’re in a credit reduction state if you’re a household employer in a state which has an amount greater than zero in the “Reduction Rate” column of Worksheet 2.